Solution Finder: Shift Scheduling Systems

An old timekeeping system that is no match for today's shift scheduling systems

If you manage an hourly workforce, you know the headaches of configuring schedules—and reconfiguring them as changes occur. Fortunately, app and software developers have created a number of solutions that can help you eliminate those headaches.

New shift scheduling systems can help you create and manage your schedules. They simplify the sometimes arduous tasks of navigating time-off requests and shift swaps, and they send out alerts to let your employees know of changes and approvals. These features can be tremendous time-savers for busy business owners and well worth the cost of their implementation.

Which shift scheduling systems are right for your business? Below, you’ll find three popular picks.



QuickBooks Time

This solution is popular with business owners who already use QuickBooks for bookkeeping because of the compatibility of the two programs. By connecting their timesheets to their accounting program, owners can quickly quantify labor costs and assure that variances are accounted for.


Integration isn’t the only key feature. QuickBooks Time also provides a GPS tracking feature that’s great for overseeing a mobile team of employees and ensuring they arrive when and where they’re needed. These features, along with automated, app-based timesheets, make QuickBooks Time the best full-service option and one you might consider for your business.


Pricing starts at $20/month, with an additional $8/month per user.


Learn more and sign up for a free trial by visiting QuickBooks Time’s site.




Clock Shark

Clock Shark is a great pick for employers overseeing a mobile fleet of employees. This solution allows employers to track the location of each team member and the time spent at each site to optimize scheduling and ensure efficiencies.


Employers can integrate Clock Shark with many payroll providers, simplifying a key step of the employee management process. And features like time tracking on the go, advanced scheduling, and the ability to submit quotes and invoices and remit payments make this solution one to consider for teams that spend their days moving from job site to job site.


Pricing starts at $15/month, with an additional $3/month per user, but their more robust plans increase in price (up to $90/month, with an additional $12/month per user).


Visit Clock Shark’s site to learn more and view a demo of their product.




When I Work

Employers of shift workers like the simplicity of When I Work’s solution. This app-based tool makes it easy to schedule shifts, communicate with employees, and navigate requests for overtime.


The system makes time management a breeze for employees, too. With features like mobile clock in, the ability to request shift trades, and chat functionalities, When I Work can keep everyone on your team informed, connected, and accountable for being where they need to be, precisely when they need to be there.


Pricing starts at $2/month per user, though many businesses will want to consider their $4/month per user plan that provides time and attendance functionality. When I Work also offers an enterprise plan with unique-to-your-business pricing best suited for businesses with 100 or more employees.


Visit When I Work’s site to schedule a product demo.


Interested in other small business solutions? Let us help you find the right systems. Then, log into your owner’s portal for more articles and advice tailored to your business’s needs.


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